Table of Contents
Dean of Students Home
About the Handbook
Student Code of Conduct
University Policies: I through Z
University Policies: A through H
For a full listing, consult the University Bulletin at http://bulletin.dom.edu/.
Alcohol and Drug Policy
Drug Free Campus/Workplace Policy Statement
The Drug-Free Schools and Communities Act mandates that institutions of higher education adopt and implement a policy designed to prevent the unlawful possession, use, dispensation or distribution of illicit drugs and alcohol by faculty, staff and students and, provide certification to the Department of Education that such a policy is in place. The university has developed this policy not only in response to this federal anti-drug legislation, but also to provide a healthy environment by preventing the use of drugs or the abuse of alcohol within the university community.
Any faculty, staff or student who violates this policy or does not cooperate with the university in its attempts to maintain a drug-free environment will face disciplinary action up to and including termination/expulsion from the university. Such persons also may be required, as a condition of continuing their relationship with the university, to enroll in substance-abuse counseling and/or a treatment program at their own expense.
Individuals violating any town ordinances, state criminal laws or federal laws relating to alcohol or drug use may risk fines and imprisonment. In the event prosecution occurs outside the University, students may also be subject to the University’s Student Conduct process.
Faculty, staff and students are encouraged to familiarize themselves with resources available in the area for substance-abuse counseling and treatment. In addition, the counseling services in the Wellness Center are available to assist students with substance-related problems. The Wellness Center respects the confidential nature of information shared by participants in its programs. Faculty and staff may utilize the resources in the Employee Assistance Program available through Human Resources to receive referrals. If questions arise related to any of these guidelines or policies, please direct them to the appropriate university department.
This policy applies to all Dominican University faculty, staff and students.
- In compliance with the Drug-Free Workplace Act of 1988, Dominican University is committed to the maintenance of a drug-free workplace and is committed to rigorous enforcement of applicable laws and policies to support those trying to cope with drug-related problems.
- Dominican University is committed to maintaining a drug-free workplace in compliance with applicable laws. The use, possession, distribution, dispensation, sale or manufacture of controlled substances is prohibited on university property or as any part of it activities. Violation of this policy may result in disciplinary action up to and including termination of employment and or expulsion from the university.
- The illegal or improper use of controlled substances can: seriously injure the health of others: adversely impair the performance of responsibilities: and endanger the safety and well-being of fellow employees, students and members of the general public. It is therefore the policy of Dominican University to discourage the use of controlled substances by its faculty, staff and students at any time. Faculty and staff seeking resources for substance abuse issues may confidentially contact Human Resources. Students can contact the Wellness Center for confidential support and resources.
- An employee of Dominican University will notify their supervisor if they are convicted of a criminal drug offense involving the workplace within five days of conviction (this includes student workers). Such conviction will be grounds for mandatory evaluation and possible treatment for a substance abuse disorder, and for disciplinary action up to and including termination. In the event any such conviction involves an employee working on a federal contract or grant, the University will notify the granting or contracting federal agency within 10 days of receiving notice of a conviction.
- This statement and its requirements are promulgated in accordance with the requirements of the Drug-Free Workplace Act of 1988 enacted by the U.S. Congress. The university will continue its effort to maintain a drug-free environment by adhering to the above policy and by providing on-going drug awareness programs.
- Failure to comply with the foregoing rules will be grounds for disciplinary action up to and including termination. The terms of this policy statement are conditions of employment at the university.
Dominican University’s alcohol policy, written in accordance with the Drug-Free Campus Act and Illinois State law, supports the mission of the institution and its academic goals.
- Alcohol is not allowed in public areas of the university. This includes, but is not limited to, classrooms, lounges, parking lots, library, hallways, etc.
- No one under the age of 21 is allowed to possess or consume alcohol.
- Any alcohol that is possessed by a minor, and/or is present during any policy violation, may be confiscated and/or emptied.
- The manufacturing, brewing, purchasing or selling of alcohol is never allowed.
- Excessive drinking and intoxication will not be tolerated and is a violation of the policy.
- Members of the community who choose to drink will be held fully responsible for their behavior while under the influence of alcohol. Loss of control due to intoxication in no way excuses or justifies violation of state law, university regulations or the rights of others.
- Any violation of state laws regarding alcohol will be considered grounds for university disciplinary action.
Any event sponsored by a university department, organization or group at which alcohol will be served or consumed must be approved by the Dean of Students. A checklist assuring all liability and risk management standards have been adhered to will be completed by the hosting/sponsoring department or division. Student organizations or groups are encouraged to meet with the Dean of Students early in the event planning process to determine if approval will be granted.
The hosting/sponsoring department or division of the event is responsible for all aspects of the event including, but not limited to, the following standards:
- Registering and purchasing all liquor licenses in compliance with local, state and federal laws.
- Providing proof of liability insurance and liquor license, if the venue is off-campus.
- Hiring of sufficient security personnel.
- Hiring approved bartenders that are trained and certified in TIPS or other equivalent training program. If the venue is off-campus, proof of training and certification is required for the bartenders.
- Supervision of underage persons to ensure there is not underage consumption of alcohol (i.e., carding). No one under the age of 21 is allowed to serve, possess or consume alcohol.
- Removal and disposal of all unused alcohol.
- Any and all costs for insurance or damage to university property.
- No kegs, beer bongs, party balls or other common containers of alcohol are allowed, unless advance written notice is made by the appropriate university official and approved by the Dean of Students.
- Only those 21 or older may possess or consume alcohol in the residence halls room of those that are 21 or over. Both residents and guests in the room where alcohol is being consumed must be 21 or over.
- Those who are 21 or older are prohibited from giving alcohol to minors.
- No one under 21 may be present in a residence hall room where alcohol is being consumed, unless it is a host student’s roommate.
- Anyone of legal drinking age bringing alcohol into the residence hall must cover it.
- Common-source containers (kegs, etc.) are not allowed and will be confiscated and not returned.
- Students may not display empty containers, including but not limited to, shot glasses, wine bottles, etc in their rooms or in their windows.
- Students are not allowed to display alcohol promotions or advertisements in their room, on their doors, or in their windows.
The unlawful use, possession, manufacturing, selling, and/or distribution of illicit drugs are strictly prohibited at Dominican University. Students, who use, sell, create, possess, distribute or provide controlled substances will be subject to disciplinary action as outlined in the student code of conduct.
Although Illinois has passed laws allowing the use of medical cannabis and recreational cannabis in certain circumstances, federal laws classify cannabis as a controlled substance and prohibit cannabis use, possession, and distribution on property owned by institutions of higher education or in any activities operated by such institutions. In addition, the applicable Illinois laws indicate that colleges and universities are not prevented from prohibiting cannabis consistent with federal law. As such, the use, possession, and distribution of cannabis on DU’s campus (or other DU property) or as any part of its activities remains prohibited, notwithstanding Illinois laws legalizing the use of medical and recreational cannabis.
Any drug or drug paraphernalia will be confiscated from the student and not returned. This includes, but is not limited to, lighters, roach clips, scales, bowls, baggies, hookahs, bongs, pipes, e-cigarettes, etc.
When adjudicating any case involving drugs, physical evidence of drug use is not required for a finding of responsibility in a case. Scent or smell of drug use, or other behaviors and/or observations made by students and/or university officials and personnel, may be used in determining the outcome.
- Non-textbook items in resalable condition may be refunded or exchanged within 30 days of purchase with original receipt. Clothing must have original tag attached.
- Electronics, except Apple products, may be returned if in original unopened condition.
- Course materials in resalable condition may be refunded with receipt by date listed in the bookstore, after the date within two business days of purchase thereafter.
- Course materials purchased during or after mid-term exams are non-returnable, but may be sold back to the bookstore at any time.
- Upon proof of dropping a course or course cancellation, Stepan Bookstore will accept course material returns until the end of the official drop/add period. Rental textbooks must be checked-in by the last day of finals.
- Original receipt and photo ID are required for all refunds/exchanges.
- All shrink-wrapped books must remain unopened, all supplemental materials must be present and unopened, and all materials must be in original condition.
- Coursepacks, exam review books and magazines are non-returnable.
- Students are not allowed to use parents’ credit cards unless the parent is present. Parents may purchase course materials or gift cards for their students online at www.stepanstore.com.
Chosen First Name
Dominican University recognizes that an individual may prefer to use a first name (chosen first name) other than their legal first name to identify themselves. The following policy was created through the lens of our Dominican values and in support of the dignity of each person to allow members of our inclusive, welcoming community of learners to choose a name that best reflects their identity.
Providing a chosen first name to the university does not eliminate the use of an individual’s legal name in certain scenarios. However, the university acknowledges that the chosen first name should be used where possible. Members of the university community must honor a chosen first name, except for those reasons identified in this policy.
Chosen names must meets the following guidelines:
- A chosen first name must be a name the individual commonly uses.
- A chosen first name created for the purpose of avoiding a legal obligation or misrepresentation is prohibited.
- A chosen first name must be comprised of letters. Numbers, symbols or images are prohibited; however, a hyphen or accent may be used, as systems permit.
- A chosen first name cannot contain inappropriate, offensive, or derogatory language.
Chosen first names that do not follow the established guidelines will not be approved. Submission of a chosen first name that does not follow the established guidelines may result in disciplinary action. If an individual wants to appeal the decision they may submit a written letter to the following:
Students can submit to the Vice-President of Student Success and Engagement.
Employees can submit to the Vice-President of Finance.
Alumni can submit to the Vice-President of Advancement.
During the enrollment process, prospective students will have the opportunity to indicate a chosen first name, as well a legal first name, on the application. If the chosen first name meets the guidelines, it will be utilized in the enrollment process and moved into the student record if the student matriculates to the university.
If a student did not indicate a chosen first name at the time of application, requests to use a chosen first name must be submitted at least two weeks prior to the start of a term. Requests received after this time will be processed as time permits. Students can make individual requests of faculty/staff for use of their chosen first name.
Using a chosen first name will not change an individual’s legal name within certain systems and the legal name will still be used in many instances involving communication, including the following:
- Tax forms (W-2s; 1098-T; W-9; 1099 Misc.)
- I-20 form
- Academic transcripts
- Residence hall room and board contract/agreement
- Health records
- Online account statement and billing
- Governmental and other official reports
- Financial Aid processing, including FAFSA
Students who legally change their name must submit official name change paperwork to the Registrar’s Office. Furthermore, under the Family Educational Rights and Privacy Act (FERPA), a student’s name, including one’s chosen first name, may be disclosed to the public as “directory information” unless the student opts not to permit such disclosure. If a student wishes to opt out of this disclosure, they should notify the Registrar’s Office.
Definition of copyright: The U.S. Copyright Office defines copyright as: a form of protection provided by the laws of the United States for “original works of authorship,” including literary, dramatic, musical, architectural, cartographic, choreographic, pantomimic, pictorial, graphic, sculptural and audiovisual creations.” “Copyright” literally means the right to copy but has come to mean that body of exclusive rights granted by law to copyright owners for protection of their work. Copyright protection does not extend to any idea, procedure, process, system, title, principle, or discovery, though these may be protected by a patent. Similarly, names, titles, short phrases, slogans, familiar symbols, mere variations of typographic ornamentation, lettering, coloring, and listings of contents or ingredients are not subject to copyright, though they may be protected by a trademark. For more information please consult: http://copyright.gov/title17/circ92.pdf
Copyright infringement is the act of exercising, without permission or legal authority, one or more exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504-505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.
For more information, please see the website of the U.S. Copyright Office at http://www.copyright.gov/.
In addition to potential civil and criminal penalties, unauthorized distribution of copyrighted material, including (but not limited to) unauthorized peer-to-peer file sharing, constitutes a violation of University policy, and may result in disciplinary action by the University, up to and including termination/dismissal for employees and dismissal/expulsion for students.
Students must follow the copyright guidelines when doing research, publishing, or presenting material in a classroom or public setting. You should also note the following:
Cite where you obtained your material. Even for PowerPoint presentations (and especially for Prezi presentations on the web), it is important to indicate where you obtained your material. Just because it’s “on the web” does not mean it is free from copyright. Fair use—while definitely in your favor as a student—does not mean “free to copy,” especially when it is an entire work.
If using photographic material, limit your photos/illustrations to material with a Creative Commons license. Both Flickr and Google Images allow you to limit searches using their advanced searches to materials with a Creative Commons license.
Information regarding Fair Use for students is available in the Fair Use & TEACH Act Resources tab of this guide.
It is likewise important to realize that your work as a student is protected by copyright. Any work you author is automatically copyrighted—whether you filed for copyright or not. While parts of your work may be used under fair use guidelines, other reproduction requires your approval.
Detection services such as Turnitin do NOT violate your copyright, as decided in 2009 by the 4th U.S. Circuit Court of Appeals.
This policy applies to ALL dances that take place on- or off-campus.
- Only registered student organizations in good standing with Student Life or campus groups with support of a department/office may sponsor a dance. All groups must follow the Dance Policy.
- A Dance Request Form must be submitted to Student Life at least 30 days prior to the event through the event request process on engageDU.
- The total number of attendees that a group would like host must be indicated on the event request form and be reflected by the number of tickets the organization sells. This number and location of the event will be used in determining the amount of security staff necessary for the dance.
- Security staff must be coordinated by the group(s) requesting the dance at least 30 days prior to the date of the dance by working with Campus Safety. A final count of security staff needed will be due at least 15 days prior to the date of the dance. Campus Safety can provide security at dances at no cost; however, it deadlines and procedures are not followed there could be a charge for security.
- At minimum, the following staff will be required for the event. If these individuals are not present at their designated times your event may be delayed or canceled.
- There may be different needs of security, but generally the expectation is one (1) security staff person will need to be hired for each 50 individuals attending the dance (50:1). All security staff will be hired or subcontracted through Campus Safety.
- Three (3) students representing the sponsoring organization(s) will need to be present at the dance for its entirety. These students will also be required to have an organization meeting with Student Life and any other requested meetings with Student Life leading up to the dance. These students may not have consumed alcoholic beverages and/ or illegal drugs 12 hours prior of the event start and may not do so during their dance responsibilities.
- Two (2) faculty/staff members are required to be present at the dance for its entirety. The responsibilities of these individuals will begin at set up for the dance and concludes upon completion of clean-up of the event. These staff members may not have consumed alcoholic beverages and/or illegal drugs 12 hours prior of the event start and may not do so during their dance responsibilities.
- One (1) faculty/staff member must be an advisor from the sponsoring organization(s) or a designee approved by Student Life
- One (1) in person mandatory meeting with Student Life will be required for the student leaders and the advisor of group three (3) weeks prior to the dance. The week of the dance Student Life will confirm all student and faculty/staff chaperones via email that chaperones must respond to.
- When marketing and selling tickets, all dance policies must be communicated to those attending the dance before the date of the dance ie no alcohol, guest policy, no bags, etc.
- No off-campus publicity will be allowed for dances.
- ALL tickets printed for the event must be numbered.
- Wristbands must be worn by all student event staff and attendees. Wristbands are available through Student Life in the SIRC. The sponsoring organization(s)’ account may be charged for the costs of all wristbands.
- No entry to dance without ticket.
- No machine or device, including but not limited to, fog machines, dry ice, etc. which can obscure vision or create artificial smoke, may be used.
- No backpacks or large purses will be permitted in the dance. All bags and purses are subject to search.
- No outside food or beverages may be brought into the dance by attendees.
- All Dominican University students and guests will need to show a current photo ID at the door. Dominican University students must have their student ID.
- The number of guests per Dominican student will be limited to three (3). In accordance with the Code of Conduct, the Dominican student hosting these guests will need to check in their guests to enter the dance and will be held responsible for the behavior of their guest(s) throughout the event. If a guest is removed from the event, their Dominican host, and any other guests attributed to the Dominican student, will be removed as well. Any guests removed from the dance will be removed from campus.
- Age restrictions: Minimum age for entry to the dance is 18. The only exceptions will be for Dominican University students who can show a current Dominican University ID.
- Any students/guests that appear to be intoxicated, under the influence of illegal drugs, or who demonstrate inappropriate behavior will be removed from the dance and will be referred to/documented by campus safety and security and/or professional staff members as appropriate.
- All dances must conclude by 1:00 a.m.
Drones and Hover Boards
Due to safety concerns hover boards and drones are banned from all Dominican University properties and buildings. Hover boards include but are not limited to self-balancing scooters, hands free segways & electric powered skateboards. Drones are unmanned aerial vehicles, similar to remote controlled model airplanes, many with camera/video capabilities.
Emergency Contact Information
All students are required to provide the University with the name of an emergency contact person. Emergency contact information can be completed, reviewed and updated through myDU. If the student is under the age of 18, the emergency contact person must be a parent or legal guardian.
The emergency contact person may be contacted during medical emergencies, depending on the severity of the situation. Students are also able to identify different contact information if there is a missing student report or a mental health emergency.
Failure to submit emergency contact information may result in a fine.
DU provides an Emergency Notification System that will send you a text to a cell phone number that you designate. The intent of this system is to send you a text when an Emergency exists on our campus. You cannot opt out of getting messages to your Dominican email, but you can choose to get email messages and texts to other email address and phone numbers.
To enroll in the Emergency Notification System, login to MyDU (http://mydu.dom.edu) and click on the Emergency Notification System link on the left hand side of the page.
Students must abide by the posted hours and purpose for facilities and buildings.
Only recognized student organizations and groups may reserve university facilities for approved events and activities. All facilities reservation processes must be followed.
Events with Food
Student groups that require food at their meetings/events must follow the guidelines established by Dining Services. Dining Services is the contracted catering provider for Dominican University and menus are available to groups upon request. Any outside food, either catered, purchased, or homemade, must be approved by Student Life for events and meetings. The only exceptions to this policy are individually wrapped and sealed items that do not require heat or refrigeration. Requests for approval must be received one week prior to your event or meeting.
For any food being distributed by student organizations, information must be posted and available regarding where the food was purchased as well as ingredients contained in the food.
A food vendor may donate food items to an event or organization in exchange for publicity or marketing purposes. However, such donations must be approved through Student Life.
If food is being provided by a third party vendor, student organizations must first complete the waiver process with Dining Services. Food Handling Licenses must be on site at any event with food from outside restaurants.
Student organization events sponsored with food are subject to further review by Student Life.
- All food must be at a temperature as set out by FDA or recommended guidelines
- Any food reheated must be reheated to an internal temperature of at least 165 degrees (within two hours of cooking). Take temperature in various places. Stir where applicable prior to taking temperature.
- Individual condiment packages are recommended. Condiments must be covered.
- Keep raw products separate from ready-to-eat foods.
- Raw foods, including fruits and vegetables, must be washed thoroughly in a proper sink and held in a sealed container.
- Obtain food and other supplies from reputable, licensed sources.
- Plastic and wooden utensils are not to be reused.
- Do not reuse opened foods (such as bread); they can easily become contaminated by customers or servers.
- Plastic gloves are MANDATORY for all ready-to-eat food. Washing hands frequently is the most effective means of sanitation. When using gloves, they must be changed if anything other than food is touched.
- Food and money must be handled separately. A food server should handle food and a cashier should handle the money.
The Federal Copyright Act (Title 17, United States code, Public Law 94-553, 90 Stat. 2541) governs how copyright materials, such as movies, may be utilized publicly. Neither the rental, nor the purchase or lending of a videocassette or DVD, carries with it the rights to exhibit a movie publicly outside of the home unless the site where the video is used is properly licensed for copyright compliant exhibition.
Furthermore, copyrighted movies borrowed from other sources such as colleges, public libraries, personal collections, etc. cannot be used legally for showings in colleges and universities or in any other site which is not properly licensed.
Things to note regarding copyrighted movies:
- Any film shown that is not part of an academic class must have a license
- Any film shown in an individual’s residence hall room is considered private viewing and does not require a license
- Any film shown in a common area of a residence hall is considered public viewing and requires a license
- A license is required for a film viewing regardless of whether the event is open to the public or not
- A license is required for a film regardless of the size of the audience
- A license is required for a film regardless of whether admission is charged
- A license is required for a film regardless of the year of the film’s production
- Rented films, regardless of source, require a license for public viewing
- Purchased or personally owned films require a license for public viewing
Under the “Educational Exemption,” copyrighted movies may be exhibited in a college without a license only if the movie exhibition is:
- An “integral part of a class session” and is of “material assistance to the teaching content”
- Supervised by a teacher in a classroom
- Attended only by students enrolled in a registered class of an accredited nonprofit educational institution
- Using a movie that has been legally produced and obtained through lawful rental or purchase
Student Life will work with registered student organizations to acquire licenses (organizations will be responsible for covering any fees). Once obtained, licenses are designed for a specific, designated time frame for an individual film.
Failure to obtain licenses may result in legal action. The Motion Picture Association of America and its member companies are dedicated to stopping film and video piracy in all its forms, including unauthorized public performances. The motion picture companies will go to court to ensure their copyrights are not violated. Fines can range from $750 to as high as $150,000 for each work illegally shown.
Students are expected to abide by the federal laws and the laws of the State of Illinois prohibiting illegal gambling. Though gambling is permitted under the law in some contexts, students should familiarize themselves with Illinois’ criminal statute on gambling found at 720 ILCS 5/28-1. For example, this statute allows gambling on sports consistent with the Sports Wagering Act, but the Sports Wagering Act requires that a person placing a wager on sports must be at least 21 years of age. In addition, note that Dominican University prohibits all forms of gambling on its property or as any part of its activities, as well as the use of the University’s computers or network for gambling purposes.
Guest Responsibility and Visitation
Students and student organizations are responsible for the behavior of their guest(s) while they are on property owned or controlled by the university or in attendance at its sponsored events. The host student or student organization assumes full responsibility for the guest compliance with all prescribed university policies and procedures, including those specific to residence hall visitation.
Residence hall students are allowed to have guests under the following policy:
- Resident students are allowed to have one Dominican University commuter student checked in as a guest at a time. No outside guests are allowed at this time.
- No guests are allowed in the residence halls during Quiet Hours. Quiet hours are:
- 10:00 p.m. to 7:00 a.m. Sunday through Thursday
- Midnight to 7:00 a.m. Friday and Saturday
- No guests during finals week
- All guests must check-in and check-out at the Coughlin WID.
- All guests are required to follow COVID mitigation strategies, including the mask policy.
- Dominican University commuter students must present their Student ID/Star Card.
- The resident student must escort their guest at all times, including when a guest is leaving the residence halls and checking out. Guests who are not escorted by their hosts may be asked to leave the hall and both students will be referred to the conduct process.
- Each resident student can have one additional person in their room (another resident or a Dominican University commuter student that is checked-in as a guest).
- Approved University officials and first responders are allowed in the residence halls without checking in or having a host.
Students violating this policy will be referred to the Conduct process which can result in a fine, forfeit the privilege of having guests, and/or suspension from the residence halls.
All acts of hazing by any individual student, athletic team and university registered student club or organization and any of its members or alumni are prohibited. Students are entitled to be treated with consideration and respect, and no individual may perform an act that is likely to cause physical or psychological harm or social ostracism to any other person within the university community. Accordingly, the following behavior is expressly forbidden as hazing when related to the admission, initiation, pledging, joining or any other group-affiliation activity:
- Physical abuse, including but not limited to paddling, slapping, kicking, choking, scratching and exposure to extreme (i.e. cold or hot) water temperatures, the consumption of disgusting and/or dangerous concoctions;
- Causing excessive mental stress, including but not limited to placing prospective members of an organization or group in ambiguous situations which lead to confusion and emotional stress, sleep deprivation;
- Verbal abuse, including but not limited to shouting, screaming or use of derogatory, profane or obscene language; or
- Subservience, including but not limited to any activity which promotes a class system within organizations or activities which facilitate inappropriate levels of authority over students.
This list is not exhaustive and any student or organization found to be involved in any hazing activity will face conduct action. Violation of this policy exists irrespective of the voluntary or consensual participation in the hazing activity by the person being hazed.
All F1 or J1 Visa holders must be covered by health insurance that meets University guidelines. Students with an F1 or J1 Visa must present qualified coverage to the Wellness Center by the first day of class or they will be enrolled in health insurance at the student’s expense.